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Welcome to Remote Ones

Privacy Policy

Last updated April 4, 2025

At Remote Ones, we believe in building relationships on trust — and that includes how we handle your personal data. This Privacy Policy explains how we collect, use, and protect your information when you visit our website or interact with us. We’re committed to handling your data with care, transparency, and in full compliance with the General Data Protection Regulation (GDPR) and other applicable laws.

👋 Who We Are

Remote Ones AB
Org. number: 559500-9803
Address: Kantarellvägen 4, Sweden
Email: info@remoteones.com

We're a people-first company, offering recruitment, remote hiring, and team support services to businesses around the world.

In this policy, "we", "our", or "us" refers to Remote Ones AB — the data controller responsible for your personal data.

📦 What We Collect

When you interact with us — whether that’s filling out a form, reading our content, or exploring how we can help your business — we may collect:

  • Contact details: Name, email address, phone number, company name

  • Professional info: Role, hiring needs, service interest

  • Site usage data: IP address, browser type, device info, pages visited

  • Form submissions: Any message or data you choose to share

  • Marketing preferences: Your choices about what you'd like to receive from us (or not)

We don’t collect sensitive personal data, and we never sell your information.

🔧 How We Use Your Information

We only use your data for clear and legitimate reasons, including:

  • Responding to your messages and requests

  • Delivering services you've asked for

  • Personalizing your experience on our website

  • Sending updates, insights, or content (only if you’ve opted in)

  • Analyzing what’s working (and what’s not) on our site so we can keep improving

  • Meeting our legal or contractual obligations

✅ Legal Grounds for Processing

We process personal data based on one or more of the following legal grounds:

  • Consent – You’ve given us permission (e.g., newsletter sign-up)

  • Contract – We need the data to deliver what you’ve asked us for

  • Legal obligation – We’re required to keep certain records

  • Legitimate interest – For running and growing our business in ways that respect your rights

🤝 Who We Share Data With

We only share your data with trusted service providers who help us run Remote Ones — and only when it’s necessary. These include:

  • CRM & marketing tools (like HubSpot)

  • Website analytics (like Google Analytics)

  • Payment processors (like Stripe, if applicable)

  • Email tools (for newsletters or updates, with your opt-in)

  • Professional advisors (legal, accounting)

  • Public authorities if required by law

Everyone we work with is GDPR-compliant or bound by equivalent privacy protections.

🍪 Cookies & Tracking

We use cookies to make our site better, faster, and more relevant for you. These help us understand visitor behavior, improve performance, and personalize your experience.

We use:

  • Essential cookies – Site functionality

  • Analytics cookies – Usage data via Google Analytics

  • Marketing cookies – If enabled (e.g., Meta Pixel)

You can manage cookies anytime in your browser settings or through our banner. For more detail, check out our [Cookie Policy].

🧼 How Long We Keep Data

We don’t keep your data longer than we need to. Typically:

  • Contact form submissions: Up to 2 years

  • Newsletter subscribers: Until you unsubscribe

  • Client data: As long as legally or contractually required

You can request deletion at any time.

🧭 Your Rights (GDPR)

You're in control. Under GDPR, you have the right to:

  • Access your data

  • Correct or update it

  • Request deletion (“right to be forgotten”)

  • Restrict or object to processing

  • Withdraw consent (for marketing or optional data)

  • Receive a copy of your data (data portability)

To exercise any of these rights, just email us at info@remoteones.com. We’ll get back to you within 30 days.

🔐 How We Keep Your Data Safe

We use modern security tools and practices to protect your data — both technically and organizationally. Access is limited to those who need it, and only for the purpose it was collected.

🌍 International Transfers

If we transfer your data outside the EU/EEA, we ensure it’s protected through:

  • Standard Contractual Clauses

  • Appropriate security safeguards

  • Only working with partners that meet high data protection standards

🔁 Updates to This Policy

We may update this Privacy Policy from time to time. If we make significant changes, we’ll let you know. The latest version will always be available here, with the updated date at the top.

📬 Questions? Let's Talk

Have questions or want to talk about your data?

Remote Ones AB
Kantarellvägen 4
559500-9803
info@remoteones.com

If you’re not satisfied with how we handle your data, you also have the right to contact your local Data Protection Authority.