Your information should be treated with care.
This Privacy Policy explains how Remote Ones AB collects, uses, stores and protects personal data when you visit our website, contact us, request an assessment, become a client or otherwise interact with us.
Last updated: 17 September 2026
Who we are
Remote Ones AB is a Swedish People infrastructure consultancy that supports growing companies with compensation and pay transparency, People data and intelligence, AI governance and ongoing advisory support.
Remote Ones AB is the data controller responsible for the personal data described in this policy.
Remote Ones AB
Organisation number: 559500-9803
Email: info@remoteones.com
Information we collect
The personal data we collect depends on how you interact with us.
When you contact us, request an assessment or submit information through our website, we may collect:
Contact information
Your name, work email address, telephone number and company.
Professional information
Your role, company size, countries of operation and information about the People infrastructure challenges or services you want to discuss.
Information you provide to us
Messages, assessment responses and other information you choose to share when communicating with Remote Ones.
Website and technical information
Depending on your cookie choices, this may include information such as your IP address, browser or device information, pages visited, sessions and interactions with remoteones.com.
Marketing preferences
If you choose to receive marketing communications from us, we may record your consent and communication preferences.
Please do not send sensitive employee information, individual salary information or other sensitive personal data through our website or by email unless we have specifically agreed a secure way to receive it.
We do not sell your personal data.
How we use your information
We use personal data where necessary to:
Respond to you
To answer enquiries, discuss your needs and respond when you request an assessment or information about our services.
Provide our services
To establish and manage client relationships, deliver agreed work and communicate about projects and engagements.
Operate our business
To administer our systems, maintain records, manage our website and protect the security of our business and services.
Understand our website
If you allow analytics cookies, to understand how remoteones.com is used and how we can improve it.
Send marketing communications
Where you have given us permission, to send relevant Remote Ones updates, insights or other marketing communications.
Meet legal obligations
To maintain records or process information where required by applicable law.
Our legal bases for processing
The legal basis we rely on depends on why we are processing your information.
Consent
Where you have actively chosen to receive marketing communications or allowed optional analytics cookies. You can withdraw your consent at any time.
Contract or steps before entering into a contract
Where processing is necessary to respond to a request for our services, prepare an engagement or deliver services we have agreed with you.
Legal obligation
Where we need to process or retain information to comply with applicable legal requirements.
Legitimate interests
Where necessary to operate, secure and administer Remote Ones and our business relationships, provided those interests are not overridden by your rights and interests.
Marketing communications
We only use your contact information for marketing where you have given us permission to do so.
Submitting an enquiry, requesting an assessment or becoming a client does not automatically subscribe you to marketing communications.
Where you have opted in, we may store your marketing consent and preferences in HubSpot.
You can unsubscribe or withdraw your consent at any time.
Who we share information with
We may share personal data with service providers that help us operate Remote Ones, but only where necessary for the relevant purpose.
These may include:
HubSpot
We use HubSpot for our website, CRM, forms, analytics, cookie consent functionality and related business processes.
Professional advisers and service providers
For example, accounting, legal, IT or other professional services where access to personal data is necessary.
Public authorities
Where disclosure is required by law or a valid legal request.
Where a supplier processes personal data on our behalf, we take appropriate steps to ensure the processing is governed by suitable data protection arrangements.
HubSpot
Remoteones.com is hosted using HubSpot, and we use HubSpot for functions including our website, CRM, forms, analytics and cookie consent management.
Information you submit to Remote Ones may therefore be processed within HubSpot on our behalf.
HubSpot's current Data Processing Agreement contains provisions covering data protection, subprocessors and international data transfers.
International transfers
Some of the service providers we use may process personal data outside the EU or EEA.
Where personal data is transferred internationally, we use or rely on appropriate safeguards where required under applicable data protection law.
For HubSpot, its current Data Processing Agreement provides for mechanisms including the EU-U.S. Data Privacy Framework and Standard Contractual Clauses where applicable.
How long we keep your information
We keep personal data only for as long as reasonably necessary for the purpose for which it was collected, including where we need to retain information to meet legal, accounting or contractual requirements.
Marketing information is retained while your marketing consent remains active or until you unsubscribe or withdraw your consent. We may retain limited information afterwards where necessary to record and respect your preference not to receive further marketing.
Where possible, information that is no longer required is deleted or anonymised.
Your rights
Depending on the circumstances, the GDPR gives you rights in relation to your personal data, including the right to:
Access personal data we hold about you.
Correct inaccurate or incomplete personal data.
Request deletion of your personal data in certain circumstances.
Restrict processing in certain circumstances.
Object to processing where applicable.
Withdraw consent at any time where processing is based on your consent.
Data portability in circumstances where this right applies.
These rights are not absolute and may depend on the circumstances and legal basis for processing. IMY provides further information about individual rights under the GDPR.
To exercise your rights, contact us at info@remoteones.com.
How we protect your information
We use appropriate technical and organisational measures designed to protect personal data against unauthorised access, alteration, disclosure, loss or misuse.
Access to personal data is limited to people and service providers who need it for legitimate business purposes.
No method of storing or transmitting information is completely secure, but we take reasonable steps to protect the personal data entrusted to us.
Cookies
Remoteones.com uses necessary cookies and, if you choose to allow them, analytics cookies.
Optional analytics cookies are disabled unless you consent to them through our cookie settings.
You can change your cookie preferences at any time.
For information about the cookies we use and how to manage your preferences, please see our Cookie Policy.
Changes to this policy
We may update this Privacy Policy when our services, systems or data-processing practices change, or where necessary to reflect legal or regulatory developments.
The latest version will be available on this page and will show the date it was last updated.
Questions about your data
If you have questions about this Privacy Policy, want to exercise one of your rights or have concerns about how we process your personal data, please contact:
Remote Ones AB
Organisation number: 559500-9803
Email: info@remoteones.com
You also have the right to lodge a complaint with a data protection supervisory authority. In Sweden, the supervisory authority is Integritetsskyddsmyndigheten (IMY).